ILO-2008-15 Project OFFICER PIPE Papua

Vacancy Announcement
No. 2008 - 15


Post Title: Project Officer

Project
Title: Papua Indigenous
Peoples Empowerment (PIPE) Programme: Reducing Poverty and Strengthening Peace
and Development Mechanisms involving Indigenous Peoples in Papua and West Papua ˆ Indonesia

Executing
Agency: International Labour Organization

Duration: The project duration is
expected to continue until 31 December 2008. The
appointment is for short-term contract till 31 December 2008

Duty
Station: Jayapura, Papua

Starting
Date: 15 June 2008

Grade: NO-A

INTRODUCTION

The above-mentioned project is an
initial response of the ILO to Papua and IJB‚s need for assistance in
addressing the problem of poverty and in sustaining peace and development in
the province within the framework of the Papua Special Autonomy Law
(OTSUS). With the indigenous peoples in
the two provinces as the main partners,the project has three components
which are indicative of its primary objectives, namely:

1) Poverty reduction;
2) Promotion of gender equality; and
3) Strengthening peace and development mechanisms.

To achieve its objectives, the project
uses a community-driven participatory development (CDPD) approach. Essentially, the approach seeks to facilitate
processes which would enable partner communities and assisting local/national
government agencies to gain sufficient empowerment and to undertake effective
measures for reducing poverty and promoting peace and development in their
midst. Part of the methodology is the establishment of sustainable mechanisms
for coordination and collaboration not only with concerned government agencies
but also with other institutions working in the province including internal
agencies, non-government organizations and church groups.

It is expected that in the process, the
project will generate and promote best practices, experiences and lessons which
may serve as inputs for similar activities and as the foundation for a possible
scaling up of the project at the end of its time-frame.

The Project Officer will provide
support in the implementation of the project with its three interrelated
components. He/she will contribute to the necessary programming activities
which would lead to the attainment of the specific objectives of the project with
specific attention being paid to effectiveness and sustainability.

General
Duties

v Under the guidance of the Chief Technical Adviser (CTA),
provide substantial contribution to the overall management of the project
focusing on the attainment of its development and specific objectives.
v Serve as the primary link of the project to the Project
Steering Committee (PSC), concerned local government units, cooperating UN
agencies and other relevant institutions.
v Contribute significantly to the promotion of the project
with special attention to building up the foundation for its possible subsequentreplication and scaling
up.

Specific Duties

1. Provide clear and specific facilitative services that would ensure the effective implementation of the project especially in relation to the application of the Community Driven Participatory Development (CDPD) methodology.
2. Build and maintain relationships with project stakeholders and with similar programmes/projects in Papua and West Papua with a view at developing effective systems for collaboration, coordination and knowledge sharing, including sharing resources whenever feasible.
3. Collaborate with the technical staff both in Papua and West Papua in the preparation and implementation of project work plans, and in the monitoring and evaluation of project activities.
4. Participate in the review and validation of partner community Action Plans for poverty reduction and village development, and of the specific plans of primary stakeholders for the promotion of gender equality and the strengthening of peace and development mechanisms.
5. Keep abreast of and provide briefings on procedures and guidelines concerning project design, implementation and evaluation, and the provision of programming and technical support services.
6. Monitor and guide the financial management of the project to ensure that allocations provided and expenditures incurred are in accordance with the terms of reference and approved budget.
7. Prepare monthly reports on the status of project activities highlighting best practices and lessons-to-be-learned (and how), provide recommendations for follow-through activities, then adjust project work plan (if necessary) to ensure the achievement of project‚s intended outputs.
8. Prepare quarterly summary project implementation updates for the Project Steering Committee (PSC) and other stakeholders.
9. Provide inputs for the preparation of six-monthly progress reports in the form of narrative information and statistical data.
10. Establish and maintain relevant databases e.g. programme of activities and regularly disseminate information through specific channels both internally and externally including newsletters, newspapers, etc.
11. Responsible for sharing relevant knowledge with ILO colleagues as well project partners. In addition, promote sharing of relevant experience and expertise between colleagues
12. Participate in project development, including needs‚ identification and prioritization, and assist in the design of related technical cooperation projects and in resource mobilization activities.
13. Assist in the preparation of Terms of Reference for consultants and sub-contractors and in the supervision and monitoring of their work.
14. Consolidate project related documents and reports and maintain a reference system to facilitate quick access to these materials as needed.
15. Provide administrative/logistical support for meetings, seminars and or workshops including preparation of accurate Statement of Expenditures of the programme
16. Provide guidance on financial issues for the project implementing agencies which includes: preparing cash book, summary page, and bank reconciliation form, summary of cash transaction, expenditure forecast and final expenditure report.
17. Assist in procurement of project equipment and supplies and maintain appropriate inventory records.
18. Provide guidance and supervise the work of lower level project staff.
19. Perform other related duties as required and assigned by the CTA.

Education - First
level university degree in economics, community development, management or
other related field.
Experience - Four years working in programme management support activities. Experience in working with international
development cooperation programmes and understandingof the
culture of the indigenous peoples in Papua/Ir is an advantage.

Nationality - Indonesian

Languages- Excellent
command of Bahasa Indonesia and a good command of English.

Competencies

Programme Management

ˆ Thorough
knowledge of the purpose and functions of technical cooperation programmes and
of the other offices and sectors interacting with the programme
ˆ Good knowledge of
technical data and programme management skills for handling detailed
assignments with a professional nature.
ˆ Thorough
knowledge of programme planning, implementation and evaluation principles,
practices and procedures.
ˆ Skill in applying
the methodologies of a technical or administrative field.

Analytical skill

ˆ Good analytical
skills and drafting skills, and demonstrated ability to prepare reports.
ˆ Ability to make
sound and fair judgments based on available information.

Organizational and Leadership Skill

ˆ Ability to work under
pressure with minimum supervision.
ˆ Ability to work
in a team and to motivate subordinate staff...
ˆ Good
organizational skills and able to deal with a broad range of staff and to
respond to their queries.
ˆ Demonstrate a
high level of commitment and responsibility towards completing assignments
efficiently, accurately and in a timely manner.
ˆ Excellent time
management skills.
ˆ Display high
standards of ethical conduct.


Communication Skills

ˆ Ability to
communicate effectively both orally and in writing and demonstrated
presentation skills.
ˆ Demonstrated
ability to work and communicate with people in a polite, courteous and
cooperative manner.
ˆ Ability to work
with word processing and spreadsheet software, as well as computer software
packages required for work.
Remuneration
UN common remuneration system at NO A
level and/or commensurate with the qualifications and competencies of the
selected candidate.

Written
Examination and Interview
Prospective
candidates will be required to sit a written examination and take part in an
interview.

Application
Qualified women and men are encouraged to apply and
submit application letters along with their CV and three references indicating
the vacancy announcement number to:

The Director, ILO Jakarta office
Fax : (021) 3100766
Email: HRDJKT@ilo.org

Closing date: 6 June 2008


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ILO promotes opportunities for women and men to obtain decent and productive
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